What is a Bill in QuickBooks?


In accounts, bills are financial documents that keep a record of the payment is not completed yet. It means the same in QuickBooks. A bill is a document that records the details of the items purchased by a vendor or the services availed for business purposes. Bill is a detailed note of the transactions between the business and the vendor that helps in tracking when an item was purchased or when the services were availed. It also comprises the amount for that goods and services, the number of items purchased, the time for which the services were availed, and other descriptions. A bill helps in tracking when the payment is to be made to the vendor. In QuickBooks, you can record all the expenses incurred and payments made by the companies or businesses. When the bill is paid you can record it as a bill payment.

How can you enter bills in QuickBooks Desktop?

If you want to enter bills in QuickBooks Desktop, it is recommended that you download and install the tool hub in QuickBooks Desktop. It will help in resolving the common errors that the users face while running the QuickBooks Desktop.

Generating Bills- Before you read about how you can enter a bill, you must first understand when you can generate a bill in QuickBooks Desktop. When a supplier raises a bill regarding the payment of goods and services supplied to you, you must enter a bill in Quickbooks desktop to ensure that your accounts payable report is free of any error. However, It is not necessary to enter a bill only when a payment bill has been raised by the supplier. You can enter the bill in QuickBooks if the payment is pending and will be made later. The users can also enter a bill in QuickBooks Desktop during the tracking of supplier balances. While doing that, if you feel that you need to enter a bill to get an idea of how much money is pending for the supplier, you can generate a bill in QuickBooks Desktop. Now let us see how you can enter a bill in QuickBooks Desktop.

When you enter a bill received by the supplier in your accounts, you have to first go to the QuickBooks Desktop and click on the New option there. Several options will appear on your screen. You have to click on the Bill tab. Now, go to the supplier, click on the drop-down option, and select the supplier for whom you wish to enter a bill. Once you have selected the supplier, the next step is to go to the terms option. There too, you will have to click on the drop-down arrow and see the terms of the bill. Now, you must enter the relevant details of the bill such as the bill number, the date on which the bill was generated, the amount which is due, and the date on which the payment is to be made. You will see the details on the bill sent by the supplier. 

The next step is to select the type of bill that you want to enter. For this, you need to go to the category details option. Then, go to the drop-down menu and select the category of expenses. You should check whether the payment is to be made for any expense incurred for business purposes such as service, rent, and utilities or any item bought or sold by the company.

After you are done with filling in the relevant details of the bill, you can also enter a small description to remember about any special terms. Also, remember to add the tax amount that you have to pay in addition to the bill amount. Now, you can click on save and close. The bill will be entered in QuickBooks Desktop.

If you have to enter a bill for a specific customer and the expense made, you can click on the Billable checkbox. After this, you have to enter the name of the customer. Then click on save and close. The bill will be entered in QuickBooks Desktop.

If you face any issues while entering a bill in QuickBooks Desktop through the above-mentioned steps, you should download and install the tool hub in QuickBooks Desktop.

Also read Construction Project Management Challenges – How to Address them Effectively

One thought on “What is a Bill in QuickBooks?”

Leave a Reply

Your email address will not be published. Required fields are marked *